Privacy Notice

Last updated: 22 May 2018

Introduction

Your privacy is important to us. This Privacy & Cookie Notice explains what information DTV Services Ltd (“we”, “us” and “our”) collect about you and what we do with it. Please take a few minutes to read it.

Our digital properties (including this site and contact form, our Facebook, Twitter and consumer help email accounts and our mobile applications) (“Digital Properties“) and our Freeview advice line (the “Advice Line”) are for visitors or callers (“you” and “your”) who wish to find out more about the business and products of DTV Services Ltd (“Freeview”) or troubleshoot/report an issue with a Freeview or Freeview Play product or service.

Contents

To find out more, please continue reading or click on the link below to jump to the section you are interested in:

  1. What personal information do we collect about you?
  2. What we do with the personal information we collect about you?
  3. Who do we share your personal information with?
  4. What legal grounds do we have to process your personal information?
  5. Is your personal information transferred outside Europe?
  6. What cookies and similar technologies do we use?
  7. How long do we retain data for?
  8. What are your data protection rights?
  9. How is your data kept secure?
  10. Links to other websites
  11. Changes to this Privacy & Cookie Notice
  12. How to contact us

What personal information do we collect about you?

When you access and use our Digital Properties, we may collect personal information about you in the following ways:

(i)        Information you provide voluntarily

We collect personal information that you provide to us voluntarily when using our Digital Properties or contacting us via our Advice Line or post. This includes, for example, information you provide when you complete online forms on our Digital Properties and when you ask us for advice about Freeview or Freeview Play products or services.

The personal information you voluntary provide also includes the details you provide through our Digital Properties when checking your Freeview coverage, signing up to our newsletter or personalised TV Guide, participating in discussion boards or Freeview social media functions entering competitions, or otherwise contacting us via post, email or the Advice Line (for example, to report a problem with your Freeview service or Freeview Play product). Our Digital Properties and our Advice Line agents will make clear what information you are providing and why when you provide it.

(ii)      Information that we collect automatically

We collect information regarding your navigation that is sent by your web browser to our web servers when you visit our Digital Properties. This typically includes your IP address, the identity of your internet service provider, the name and version of your operating system, information relating to your navigation (pages visited, date and time of visit, name and version of your browser) as well as your user name if you have registered to use any secure areas of the Digital Properties.

We may also collect some information automatically through the use of cookies. For more information, please see the heading below “What cookies and similar technologies do we use?”

(iii)      Information that we obtain from third party sources

From time to time, we may receive personal information about you from third party sources (for example, market research companies or channel operators who you may have contacted), but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your personal information to us.

The types of information we collect from third parties include your interactions or experiences with the Freeview platform, Freeview Play services and/or products or the Digital Properties.

What we do with the personal information we collect about you?

(i)        Information you provide voluntarily

We will only use the personal information you provide to us voluntarily for the relevant purposes made clear to you at the time you provide your details, such as to deal with your request or competition entry or to fix a problem you’re having with a Freeview product or service.

(ii)       Information sent to us by your web browser

The information sent to us by your web browser is regularly aggregated and de-identified so that we can analyse the number of visits to our Digital Properties and their content, the average time spent on the Digital Properties, etc., to improve the Digital Properties’ content and functionality.

The information we collect automatically is not used to create individual visitor profiles. This means we will not track your individual navigation.

(iii)     Information that we obtain from third party sources

We use the information we receive from these third parties to provide troubleshooting assistance regarding our Freeview products or services, or to improve our Freeview products and services.

In general, we will use the personal information we collect from you only for the purposes described in this Privacy Notice or for purposes that we explain to you at the time we collect your personal information.

Who do we share your personal information with?

We may disclose your personal information to the following categories of recipients:

What legal grounds do we have to process your personal information?

If you live in the European Economic Area, our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.

However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the “How to contact us” heading below.

Is your personal information transferred outside Europe?

Your personal information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country.

Specifically, our site servers are located in the United Kingdom, and our third party service providers and partners operate in the United Kingdom and the United States of America. This means that when we collect your personal information we may process it in any of these countries.

However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Notice. For further details of these safeguards please use the contact details below.

What cookies and similar technologies do we use?

This website uses cookies as described in our cookie statement.

How long do we retain data for?

We retain personal information we collect from you where we have an ongoing legitimate business need to do so. Such legitimate business interests include for example, to deal with any requests made by you, to provide you with a service or any help you have requested, to complete a competition or promotion we are running, to complete research insight or analysis, or to comply with applicable legal, tax or accounting requirements).

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

What are your data protection rights?

You have the following rights in respect of the personal information we collect and use about you:

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

Please note that before we are able to provide you with any personal information or correct any inaccuracies, we may ask you to verify your identity and to provide other details to help us to respond to your request. We will endeavour to respond within an appropriate timeframe and, in any event, within any timescales required by law.

How is your data kept secure?

We use appropriate technical and organisational measures to protect the personal information that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information. Specific measures we use include keeping your personal information on secure servers and computer systems, protected from outside intrusions.

We also take measures to require third parties with whom your personal information is shared in accordance with this Privacy Notice have in place appropriate security measures and do not process your personal information for unauthorised purposes.

Links to other websites

The Digital Properties may contain links to sites operated by other entities. We do not control the privacy policies or the terms of use of the websites reached through the links from the Digital Properties. These may differ from this Notice and terms of use of the Digital Properties. You will need to determine if they are acceptable to you. We accept no responsibility for the content or the privacy practices employed by such other websites.

Changes to this Privacy Notice

We may update this Notice from time to time in response to changing legal, technical or business developments. When we update our Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Notice changes if and where this is required by applicable data protection laws.

You can see when this Notice was last updated by checking the “last updated” date displayed at the top of this Notice. You are advised to visit the Notice on a regular basis to stay information of our current privacy practices.

How to contact us

If you have any questions or concerns about our use of your personal information, please contact us using the following details: by email to: [email protected] or post to: Legal Department, Freeview, 2nd Floor, 27 Mortimer Street, London, W1T 3JF.

The data controller of your personal information is DTV Services Ltd which is registered with the Information Commissioner’s Office with registration number Z7207230.